What is Project Management?
Before you ask what project management is, what you need to ask first is what is a project. A project is any short-term activity that a person or group or people undertake to create a new process, product, service and/or result. Even though the phrase “short-term” is being used in the description of a project, many projects go on for long periods of time with some going on for multiple years. Short-term only means that the project has a set beginning and a set end time. To create a successful project plan and understanding of the scope and needs of a project, the project manager should undergo project management training.
A project differs from regular day-to-day operations in that it is designed to accomplish a specific goal. Good project management training ensures that a project manager uses the information, skills and methods needed to accomplish the completion of a project by the most effective and efficient means available. In the eyes of the organization, the successful completion of the project is tied directly to the goals of the business and their ability to remain competitive. For this reason, they are looking at proof of project management training when they go to select a project manager.
One of the functions of a project manager is to select project team members. Managers may select project team members from different areas and departments of an organization. Project managers will select project team members that include a wide variety of people with diverse sets of priorities, experiences, needs and desires. In fact, to select project team members who are best suited for the project, a project manager must often deliberately bring together people who would not ordinarily work together. For this reason, it is important that the project manager has developed a strong project communication plan that sets clear and distinct guidelines for communication. One of the keys to good project management is to define and allocate responsibilities to the project team members you have selected. So, effective communication is an absolute necessity.
Whether a project is developing new business software, engineering the construction of a new building or expanding sales into a new territory, there are some key factors that unify how to bring a project to completion. So, from the point of view of the organization, it is important that every project manager undergoes project management training. Project managers need training in some key project management skills so that every project meets its deadlines, its budget and also successfully navigates an organization’s communication and learning needs to bring together the people selected.
Typically, project management training teaches that project management can be broken into five key areas or phases:
- Control and Monitoring
A course on project management training will identify these five areas as making up the process of project management.
In order to bring a project to completion; however, a project manager needs to draw on several skill areas learned in project management training. These areas include:
- Incorporation – select project team members needed to accomplish the goal
- Scope – develop a work breakdown structure
- Time – create a project plan and develop a Gantt chart and scoping document that define and sequence project activities and create a project timeline
- Cost – estimate project costs and build a budget and spending plan
- Quality – create a formal quality plan
- Procurement – plan for and acquire outside resources and create specifications for project deliverables
- Human resources – understand how to motivate, reward and communicate with the people involved in the project as well as their managers and other superiors
- Communications – understanding the importance of delivering information, thoughts and ideas in a way that is easily understood
- Risk management — understanding the importance of mitigating the company’s risks in delivering the project but protecting assets and people from unnecessary dangers or threats
Although all members of management need training in these skills, project management puts a special focus on them, and the value that they bring to an organization.
Global Training Institute are known for their high quality Project Management training opportunities. You can choose what type of training best suits your current situation. Project Management training options include Project Management Short Courses or accredited qualifications. All training is completed online and include qualifications such as the Certificate IV in Project Management Practice, Diploma of Project Management and the Advanced Diploma of Project Management. Contact Global Training Institute for more information.
Global Training Institute is a Registered Training Organisation and offer accredited qualifications in accordance to the Australian Qualifications Framework.